Bots for Music

Privacy Policy

Effective Date: July 31, 2025

At Bots for Music ("we," "our," or "us"), we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our music transcription service.

Information We Collect

Information You Provide

  • Account information: email address, username, and password
  • Payment information: processed securely through our payment providers
  • Audio files and YouTube links you submit for transcription
  • Communications with our support team

Information Collected Automatically

  • Usage data: features used, transcription history, and interaction patterns
  • Device information: browser type, operating system, and device identifiers
  • Log data: IP address, access times, and pages viewed
  • Cookies and similar tracking technologies for session management and analytics

How We Use Your Information

We use the collected information to:

  • Provide and improve our music transcription service
  • Process your transcription requests and deliver results
  • Manage your account and subscription
  • Send service-related communications and updates
  • Analyze usage patterns to enhance user experience
  • Detect and prevent fraud or abuse
  • Comply with legal obligations

Data Processing and AI

Your audio files are processed using advanced AI algorithms to generate transcriptions. We use anonymized data from transcriptions to improve our AI models and service quality. Your original audio files and transcriptions are automatically deleted after 30 days unless you choose to save them in your account.

Data Sharing and Disclosure

We do not sell your personal information. We may share your data with:

  • Service providers who assist in operating our platform (hosting, payment processing)
  • Law enforcement or government agencies when required by law
  • Third parties with your explicit consent
  • Successors in the event of a merger or acquisition

YouTube Integration

When you submit YouTube links, our service connects to YouTube's servers to extract audio for transcription. This may involve the YouTube Data API. We recommend logging out of YouTube before using this feature if you wish to prevent activity linking. Please refer to Google's Privacy Policy for information about their data practices.

Data Security

We implement industry-standard security measures to protect your data, including:

  • Encryption of data in transit and at rest
  • Secure authentication mechanisms
  • Regular security audits and updates
  • Limited access to personal data on a need-to-know basis

Your Rights and Choices

You have the right to:

  • Access and download your personal data
  • Correct inaccurate information
  • Delete your account and associated data
  • Opt-out of promotional communications
  • Control cookie preferences through your browser settings

Data Retention

We retain your personal information for as long as necessary to provide our services and comply with legal obligations. Audio files and transcriptions are automatically deleted after 30 days unless saved to your account. Account data is retained until you request deletion.

International Data Transfers

Your data may be transferred to and processed in countries other than Norway. We ensure appropriate safeguards are in place for such transfers in compliance with applicable data protection laws.

Children's Privacy

Our service is not intended for users under 13 years of age. We do not knowingly collect personal information from children. If you believe we have collected data from a child, please contact us immediately.

Cookies and Tracking

We use cookies and similar technologies to enhance your experience, remember preferences, and analyze usage. Essential cookies are required for the service to function properly. You can manage cookie preferences through your browser settings, though some features may be limited if cookies are disabled.

Third-Party Links

Our service may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing personal information.

Changes to This Policy

We may update this Privacy Policy periodically. Material changes will be notified via email or prominent notice on our website at least 30 days before taking effect. Your continued use of the service after changes indicates acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Legal Basis for Processing (GDPR)

For users in the European Economic Area, we process personal data based on:

  • Contract: To provide the services you requested
  • Legitimate interests: To improve our services and prevent fraud
  • Consent: For marketing communications and optional features
  • Legal obligations: To comply with applicable laws

By using Bots for Music, you acknowledge that you have read and understood this Privacy Policy.